Accounts Payable Clerk Job Responsibilities:

  • Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.

  • Reconciles processed work by verifying entries and comparing system reports to balances.

  • Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.

  • Pays vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation.

  • Ensures credit is received for outstanding memos.

  • Issues stop-payments or purchase order amendments.

  • Pays employees by receiving and verifying expense reports and requests for advances; preparing checks.

  • Maintains accounting ledgers by verifying and posting account transactions.

  • Verifies vendor accounts by reconciling monthly statements and related transactions.

  • Maintains historical records by microfilming and filing documents.

  • Disburses petty cash by recording entry and verifying documentation.

  • Reports sales taxes by calculating requirements on paid invoices.

  • Protects organization’s value by keeping information confidential.

  • Updates job knowledge by participating in educational opportunities.

  • Accomplishes accounting and organization mission by completing related results as needed.

[Work Hours & Benefits] Here is where you’ll want to include details about the working hours and benefits specific to your open position. This is another chance to sell potential clerks on things like telecommuting, work-from-home options, or additional requirements during tax season. Benefits that can set your firm apart, like paid vacation time, conference sponsorships, or childcare reimbursements can also go right here. As you prepare this portion of your accounts payable job description, salary transparency is an important consideration. After all, disclosing a salary range early in the process often leads to self-selection by candidates which can help you to focus your hiring resources on applicants more aligned with your budget.

Accounts Payable Clerk Qualifications / Skills:

  • Tracking budget expenses

  • Attention to detail

  • Thoroughness

  • Organization

  • Analyzing information

  • Accounting

  • Vendor relationships

  • PC proficiency

  • Data entry skills

  • General math skills

Education, Experience, and Licensing Requirements:

  • High school diploma, GED, or equivalent required

  • Bachelor’s degree in accounting, finance, or related field a plus

  • Previous accounts payable experience preferred